5 things speakers should ask the meeting planner

The Eloquent Woman

(Editor's note: Jennifer Collins is the president and owner of The Event Planning Group , one of the Washington Business Journal's top 25 meeting and event planning agencies in the Washington, D.C. As a meeting planner, I’ve worked with a wide assortment of speakers.

Questions for speakers to ask meeting planners

Public Speaking Advice and Commentary

Following is a list of questions that speakers should ask meeting planners in getting ready to speak at an event.    You won't need to ask all of them all the time; the list is meant to give you a broad set of ideas.    A.    The Venue When is the speech taking place? Where? How many in the audience? What time of day? How long should the speech be? Will the audience be eating or have eaten? What is the hall like? Is there lighting?

Trending Sources

Getting Hired to Speak: What's Their Why?

Speak and Deliver

I talked about making phone calls to meeting planners and event organizers. These Do's and Don't's apply both to talking with the planner and email communications. The self-help industry often focuses on the question "What's Your Why?" , as in why do you want to succeed?

How to Speak & Offend: Pt. II of IV - It's Our Job to Offend!

Speak and Deliver

A meeting planner brings them in knowing they are going to be potentially a bit controversial, and they deliver. Be fully aware of what you''re saying, how the meeting planner and their audience can be prepared to receive it, and how you can best deliver it to be true to yourself.

Show More Courtesy for the Audience

Executive Speech Coach

conference speakers meeting planner presentation mistakes presentation reviewImagine that you’re attending a conference, arrived in the room early, sitting in your chair, waiting for the presentation to begin.

Want to Get Booked to Speak? Answer Five Questions Correctly to Dramatically Increase Your Odds!

Succeed Speaking

Having assisted thousands of meeting planners and working with many of the world’s best speakers since 1999, I believe it comes down to how effectively you answer FIVE questions that every prospective client is asking. It’s no secret that there are LOTS of “professional” speakers — at least 10,000 or more — bidding for speaking engagements these days. How do you stand out from the crowd?

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What Planners Want from Speakers: Top 5 Requests

Succeed Speaking

When I surveyed meeting planners a while back, I asked what speakers could do to impress them the most. “People need to be reminded more often than they need to be instructed.” — Samuel Johnson Consider today’s message a reminder. I doubt you’ll be surprised by any of their top five requests, but I hope sharing. Event Preparation Presentation Skills

It’s time for some good news about your speaking business — opportunities abound in 2012

Succeed Speaking

million meetings in 2009 (a bad year) and multiple sources say things are looking up. You’ll also discover: The top 10 buyers (categories) in the meetings industry. How much money meeting planners are spending on speakers.

Spam 34

Advice for speakers and presenters - 7 ways to turn a free gig into a financial windfall

Pivotal Public Speaking

However, the event organizer or meeting planner tells you they can’t pay you. You’ve been asked to speak for an audience. Your heart sinks knowing that speaking for free will cost you in the long run.

Room 21

How Paul Harvey Can Help You Find Your Speaking Niche

Speak and Deliver

As a meeting planner, understanding precisely what type of speaker you need will increase your chances of a successful event. Guess who's cool again? Or, perhaps for much of today's generation, cool for the first time, at least for a day or so?

Positioning Yourself For More Speaking Engagements

Pivotal Public Speaking

Can you imagine the response of a meeting planner if the author of the best-selling “how to&# book actually picked up the phone and called the CEO of an organization to suggest a way in which she/he can solve at least three of the organization’s five challenges? No matter how many different formats I use to communicate this information, these 12 Positioning Steps are critical to meeting planners taking you seriously.

Public Speaking - Too Much To Drink

Great Public Speaking

When you suspect you may have a problem because of a long cocktail hour, let the meeting planner know in advance that he or she should be prepared to tell the heckler that there is a phone call waiting. This gets the person out of the room where the meeting planner can try to calm them.

Jessica Pettitt: Be Yourself, Everyone Else Is Taken

Ian Griffin - Professionally Speaking

The afternoon speaker at Saturday’s Northern California NSA Chapter meeting was our own chapter member from Eureka in the far north of California (and National NSA Board member) Jessica Pettitt, CSP. After speaking for fifteen years and stirring […] The afternoon speaker at Saturday’s Northern California NSA Chapter meeting was our own chapter member from Eureka in the far north of California (and National NSA Board member) Jessica Pettitt, CSP.

How to Speak & Offend: Part I

Speak and Deliver

Unfortunately, we had just had Chinese food as the buffet meal that night, and the audience response was one of shock, which would have turned into offense quickly had I not immediately addressed the head of the meeting with my next comment, acknowledging the potential offense I had created.

Public Speaking Presentations - Alcohol

Great Public Speaking

When you suspect you may have a problem because of a long cocktail hour, let the meeting planner know in advance that he or she should be prepared to tell the heckler that there is a phone call waiting. This gets the person out of the room where the meeting planner can try to calm them. They had the meeting in a winery. The meeting planner forced her to go on.

What Questions Are you Answering?

Speak and Deliver

Sure, at some point you may have Q&A , but you need to play both roles 'questioner' and 'answerer' to effectively get your point across to an audience that may not have the same agenda as you, the CEO, or the meeting planner.

7 Public Speaking Social Media Strategies

Speak and Deliver

It isn't just your poker buddies who hear your statements that you're a die-hard Tea Partier or a flaming Liberal, or that you spend your life playing fantasy football - it's potentially EVERYONE you've connected with - including potential employers and meeting planners.

Speaker Launch Toward Success - A Case Study from Maureen Zappala

Speak and Deliver

The meeting planner got a free speaker. For example, as a result of meeting someone when I spoke at the Richfield Chamber (email above), I am working on negotiating a keynote speech for a state chapter of a large national association.

Are You Walking the Green Mile?

Speak and Deliver

Even if that person on the way isn't your meeting planner or the CEO of the company you are presenting for, why put yourself into a surly mood on the drive there?) It can be the loneliest walk of your life.

Twitter Hashtags and Meeting Presentations

Ian Griffin - Professionally Speaking

Big shout-out to Doug for nailing the details on how to use Twitter and other social media before, during and after a speaker makes a presentation at a meeting. Twitter can reflect true value for any meeting, event, or education class as long as the meeting planner understands first what a hashtag represents, and second how [.].

Fresh – and Effective – Strategies for Today’s Speakers: David Newman of Do It! Marketing Interviews Shawn Ellis

Succeed Speaking

Trying to figure out what meeting planners really value in their speakers these days? And speaking of meeting planners, are they really your target audience?). Looking for some fresh ideas on how to get “in” with speakers bureaus? These are just a few of the questions and topics that David Newman, founder of Do It! Marketing, and Shawn Ellis, founder of The Speakers Group and creator of Succeed Speaking, address during this 68-minute interview.

The rewards of ending on time

Speak Schmeak

The third speaker took 50 minutes, despite the fact that the meeting planner came in and told her to wrap it up. The meeting planner left and the speaker finally wrapped up at noon. Meeting planner couldn’t thank me enough for not talking.

The rewards of ending on time

Speak Schmeak

The third speaker took 50 minutes, despite the fact that the meeting planner came in and told her to wrap it up. The meeting planner left and the speaker finally wrapped up at noon. Meeting planner couldn’t thank me enough for not talking.

What Questions Should You Ask to Prepare a Speech?

Public Speaking Advice and Commentary

What questions should you ask a host or meeting planner when you’re preparing a speech?    Good research means a good understanding of the audience – and that means that you can connect with that audience.    A good connection is the basis of a great speech.    So what do you need to ask your host?

Speaking of Testimonials

Speak and Deliver

It's not unusual for speakers to write their own testimonials for a meeting planner or company big-wig, and ask that person to sign-off on it, pending their own corrections and additions. When you do get them, scan them for posterity, and send them if a meeting planner actually asks.

5 last-minute gifts for speakers

Public Speaking Advice and Commentary

  Speech notes go in there, along with a back up DVD or USB drive of your slides and video, as well as that check the meeting planner gives you for a job well done. Is someone in your life a public speaker, and does that make the gift-giving a challenge?    And have you perhaps procrastinated?    Here are 5 items no speaker should be without – as well as the public speaking justification for them. 

Why you are likely selling the wrong thing

SpeakerSue Says...

Meeting planner: Oh, I’m so sorry to hear that. Tell this story at your sales meeting tomorrow and ask for similar stories. What matters to your customer? It’s the only thing that matters.

Speaking With Humor: Costuming

Speak and Deliver

Is your meeting planner OK with it? Practice your costuming, run it by other speakers or your speaking coach, and make sure your meeting planner is prepared for it. They say clothes make the man.

Tom Antion - Handouts

Great Public Speaking

These are valued by the participants and meeting planners much more than generic ones. Handouts are multipurpose tools that enhance most presentations. They are also another way to get audience members in fun. I provide handouts for virtually every presentation I do.

Walking the Talk - My Turn to Speak & Deliver

Speak and Deliver

Tuesday (yesterday), I got a call from a meeting planner for a weekly sales group I was scheduled to speak to next week. What's the worst possible outcome you can get after introducing yourself in a networking meeting? Monday, I wrote about 'Staying Ready'. It's a great concept.

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Public Speaking - Humor to Avoid

Great Public Speaking

When I approached the meeting planner about the topic, he told me that the franchisees were pretty upset about the way things were going. The overriding principle is that you should not tease the audience about beliefs that are important to them or about any topic that is currently upsetting them. In addition, never use the following types of humor: Racist, sexist, religious, puns, any type of off-color humor, or humor about physical or mental disability.

Audience Interaction is Easier Than You Think - Part III Q&A

Speak and Deliver

Your audience, and your meeting planner, will thank you. Ask the meeting planner what questions they would anticipate their audience might have. In Part I of this series, I talked about how to get Group Response. Part II covered Inter-Audience Interaction.

Charli Jane Speaker Services: 10 Tips to Help Position Yoursel

http://delicious.com/akarrer/prospeaker

Dont waste your time, energy and money on developing a niche that just isnt going to get any recognition because it isnt something that planners will be looking for! Develop an eye-catching media kit Planners get hundreds if not thousands of proposals and media kits every year.

Silent Impact - The Speaker's Frustration

Speak and Deliver

No matter how many times you go over it, the heat of the moment can get to people who aren't used to speaking, or who are more concerned with getting the meeting over with than reading 30 seconds on your behalf. Don't let the meeting planners keep you stuck backstage, or whisk you off for a non-essential dinner after your speech, either - you'll look like you're dissing the audience if you don't stick around. Lunch meetings are notorious for no one sticking around.

Sex and Humor in Speeches – where’s the line?

Public Speaking Advice and Commentary

  I’ve heard many stories of speakers that told jokes the audience laughed at – and then had to deal with the complaints from the meeting planner because some person or persons in the audience was offended.  I often get asked about injecting humor in speeches, and that other question, which might be summarized as “how blue can I go?”    Let’s take humor first. 

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4 reasons (and what you can do) to get business from your “friends”

SpeakerSue Says...

One of my very best friends is an independent meeting planner who hires speakers for her clients. But I can’t remember the last time she hired me. And it’s my fault. Because of our friendship, I rarely talk business with her, provide talking points to help her sell me or help her defend my pricing to her clients.

Finding Feedback

Speak and Deliver

Meeting planners will provide feedback of sorts - but it will still be weighted towards whether or not you met their expectations of message delivery vs. speaking skills. Finding Forrester is one of my favorite films, despite the fact it isn't necessarily a great movie.

Pubic Speaking - Watch Your Clock So They Don't Watch Theirs

Great Public Speaking

One time I even got in trouble with the meeting planner. Now, I counsel the meeting planner to let me be the judge of when to quit. Most open-minded planners will go along with me on this. If you are susceptible to losing track of time, recruit someone or have the meeting planner assign someone to stand in the back of the room and signal you when five minutes (or whatever length of time suits you) is left.

Why Should They Listen to Your Pitch? 9 Important Tips

SpeakerSue Says...

No matter how wonderful your spa might be, if the meeting planner is interested only in a one day seminar, your spa doesn’t come into play. The sponsor – an experienced sales person – had 15 minutes to make her pitch to 25 customers.

No time left for you to speak

Executive Speech Coach

The third speaker took 50 minutes, despite the fact that the meeting planner came in and told her to wrap it up. The meeting planner left and the speaker finally wrapped up at noon. Meeting planner couldn’t thank me enough for not talking. Meeting planner changed the afternoon schedule and gave me 20 minutes to speak.