Coordinate with other speakers so you don’t duplicate content

Dave Paradi's PowerPoint Blog

He wants to make sure that we don’t duplicate content so that the attendees get the most from their investment of time. Rick Altman, who runs PowerPoint Live ( click here for details ), and I have been corresponding about my proposed session at this year’s conference. I wish some corporate presenters would take the same care.

Making text stand out with text formatting techniques

PowerPoint Tips

Or duplicate an existing presentation and change its style to use these principles. A presentation style that’s sometimes called the Takahashi or Lessig method, involves putting just a word or two on a slide, usually with very large text.


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Use contrast to make your text and colors pop!

PowerPoint Tips

Duplicate the slide and increase the contrast where appropriate on the copy. Compare the original and the duplicate.

3 ways to make objects equidistant in PowerPoint

PowerPoint Tips

Duplicate, place, duplicate. PowerPoint duplicates the original object and offsets the 2nd object slightly in both the X and Y directions. Any time you have 3 or more similar objects on a slide, you may want to make them equidistant. PowerPoint offers 3 separate ways to create equidistant objects. This method is so easy, yet many people don’t know about it. I used it for the above slide. Here are the steps: Create an object. Select the object and press Ctrl + D.

2013 154

Create a checklist graphic in PowerPoint

PowerPoint Tips

The Fuzzimo images contain a number of Post-it notes, so duplicate the file and then crop to the one you want. After that, it’s just a matter of making duplicates: Select the square. Press Ctrl + D as many times as necessary and the new checkboxes will continue the distance and angle of the first duplicate you created. Duplicate the textbox as you did for the checkboxes. I often create a slide that talks about x number of items: 6 tips for stunning slides.

2014 189

4 ways to change a picture in PowerPoint without losing formatting

PowerPoint Tips

You duplicated a great slide and now just want to change the text and substitute another image. You duplicated an image with formatting on the same slide and now just want to substitute another image. The Change Picture feature in PowerPoint is very powerful because it lets you substitute another picture but keep the most of formatting. You might want to change the picture because: You made a mistake and inserted the wrong picture.

2018 127

How to create your very own cool shapes with the Custom Shapes tools: Part III-Intersect

PowerPoint Tips

In order to accomplish this, because the shapes have text, I created duplicates of each circle without text. When I did that, the duplicate circles were deleted and I ended up with just the overlap in the center. In Part I of this series, I explained the Union tool and how to get all the Custom Shapes tools on your Quick Access toolbar. In Part II, I covered the Subtract tool.

Layer images and shapes for stunning slides

PowerPoint Tips

If you duplicate the slide first, you’ll have a variation and you can create a great library or portfolio of slides this way. A simple way to create stunning slides is to layer an image, a shape, and text placeholders. Here are 2 examples: Here are the steps to create these slides: 1. Enter your text. Use the Title and Content layout. You can right-click any blank area and choose Layout>Title and Content. You’ll see the empty layout. Then enter the text.

Images 167

Anatomy of a custom graphic

PowerPoint Tips

The DNA isn’t long enough, so I duplicated the image To put the two DNA images, I needed to change the orientation of the duplicate. Then I put the duplicate above the original, overlapping them. Recently I did some slide makeovers for a client, a medical researcher. He was giving a presentation on epigenetics to the general public called, “Mind over DNA: Transforming Your DNA from the Inside-Out.”

Highlight one part of an image in color

PowerPoint Tips

Select the photo, then copy and paste it to duplicate it. Highlighting a part of a grayscale image in color really makes it stand out! Ric Bretschneider wrote a blog post a while back that uses a similar technique to create a blurred background. It uses the Remove Background feature of PowerPoint 2010. Here are the steps: Find a photo that you want to use and insert it.

Images 184

B.B. King (1925–2015): Incomparable Bluesman, Masterful Storyteller

Presentation Zen

It's about telling a story and making a connection in a way that can not be duplicated by anyone else. If you are being true to yourself and the audience, if you are authentic, how could it possibly be duplicated? . View image | One of the greatest storytellers of our time has died. King passed away today in Las Vegas. The legendary blues musician was 89. Please allow me to quote from

2015 82

How to create a logo in PowerPoint

PowerPoint Tips

Duplicate the text box, press and hold Shift, and drag the copy to the bottom of the circle. Would you like to create your own logo, product image, or course symbol in PowerPoint in a few minutes — following some easy steps? If so, you’re in luck, just read on.

2020 182

Create a mood or duotone look in PowerPoint

PowerPoint Tips

Follow these steps: Insert the photo and make a duplicate of it. Select the duplicate and choose Format Tab, Remove Background. Color can have a powerful effect on your audience. While you need to be cognizant that colors mean different things in different cultures, you can use color to influence your audience’s mood and feeling about your message. Or you can just create a fun feeling with one color or indicate a change in mood by transitioning from one color to another.

2018 104

Create your own graphics with bursts and stars

PowerPoint Tips

Click the text box’s border and press Ctrl + D to duplicate it as many times as you need to for your text. Do you need to create striking graphics for company newsletters, blog posts, posters, training materials, and so on? A nice way to do this is with one of the burst or star shapes. Here you see an example. This is easy to create: On the Home tab, in the Drawing group, click the Shapes drop-down arrow and go to the Stars and Banners section.

2014 160

Create a tile menu with hyperlinks to slides

PowerPoint Tips

Move the duplicate to the right of the square, making sure it is perfectly aligned with it–not higher or lower. Finally, select all of the squares and duplicate them in a second row. It’s often useful to create a menu for your first or second slide. Here are some scenarios: To facilitate easy navigation to anywhere in your presentation. To allow your audience to choose the order of the content, for a non-linear, live presentation.

2015 160

How to Create and Present a Work Breakdown Structure (WBS)


Beyond that, duplicating tasks in the WBS could make it difficult to calculate the resources necessary to complete a project accurately. Managers will find themselves dealing with all kinds of projects throughout their profession.

Create cool animation with Morph in Office 365

PowerPoint Tips

Duplicate the slide and change the objects. Note that you don’t HAVE to duplicate the first slide, but it’s usually easier than creating the second slide from scratch. Earlier this year, Microsoft unveiled new new features for PowerPoint, Morph and Designer. Here, I want to discuss Morph and focus on effects that you can’t create with PowerPoint’s animation feature. How you get access to Morph. Unfortunately, not everyone can get Morph.

2016 130

Shortcut to complex shapes with SmartArt in PowerPoint 2007 and 2010

PowerPoint Tips

For example, the Gears graphic limits you to 3 gears, but by ungrouping, duplicating, and choosing Format tab> Rotate> Flip Horizontal or Flip Vertical, you can get the result you want. SmartArt is a great way to create diagrams, but you can also use them to create complex, custom graphics. SmartArt is available in PowerPoint 2007 and 2010.

2007 174

Free PowerPoint backgrounds and how to make your own

PowerPoint Tips

If you’re already a subscriber, you won’t get duplicate e-mails.). For several years, I created backgrounds and offered them as free downloads. Now, my emphasis is on training people to present more effectively, but the page with the backgrounds is still on my website. It’s hidden, because there aren’t any links to it, so I’m going to share the secret with you. Also, I used to offer a free e-booklet, called “5 Easy Sure-Fire Backgrounds.&#

2011 120

Create an animated intro for videos in PowerPoint

PowerPoint Tips

You can duplicate the intro slide and change the text or animation. If you want to create a series of short training or promotional videos, it’s useful to have an intro that you put in front of each video.

2020 174

Timesaving PowerPoint keyboard shortcuts using Shift and Ctrl

PowerPoint Tips

Ctrl+D: Duplicate selected objects. Like all software, PowerPoint has keyboard shortcuts — in fact a lot more than I will cover here. It’s always worthwhile to learn a few shortcuts that you’ll use often because you’ll save time and aggravation. I am still surprised at how many people save by going to the File tab and click the Save item. Or copy by right-clicking and choosing Copy. The keyboard shortcut is so much faster!

2017 127

What Bugs Your Audience

Professionally Speaking...

If you are going to use slides, I''d like them to further explain or illustrate what you''re saying rather than duplicate it. Dear Presenter, You suck. Sincerely, Your Audience. Luckily most of our audiences are too polite or professional to write such a letter but that doesn''t mean they don''t want to. Business audiences across the globe complain about the same presenter shortcomings, yet somehow we presenters don''t get the message.

Quick takeaways from Presentation Summit 2011–Day 2

PowerPoint Tips

Don’t customize the default layouts; instead, duplicate a layout, rename it, and customize the duplicate. After coming back from a conference, it’s so easy to get immersed in day-to-day work. I owe you more of my thoughts about the Presentation Summit 2011 and it has been hard to get to it. But I want you to get as much benefit as possible from my attendance. Here are my takeaways from Day 2. Garr Reynolds on learning from bamboo.

2011 115

Create clear, iconic illustrations in PowerPoint with (gasp!) clip art

PowerPoint Tips

To indicate growth, we’ll duplicate it, enlarge the duplicate, and add animation to fade the small tree into the large tree. ” Select the tree and press Ctrl + D to duplicate it. I’ve often recommended using photos instead of clip art (line art), but clip art can work well if you know how to choose and use it. In this post, I’ll explain how to choose clip art that won’t look silly and how to modify it to make your point clear.

2012 130

Create a product catalog with custom layouts

PowerPoint Tips

Choose Duplicate Layout. Right-click the duplicate and choose Rename Layout. Sales reps can use PowerPoint to create a product catalog that they bring to potential customers. This catalog is easy to modify, even at the last minute. You can change photos, prices, descriptions, and so on. From the point of view of the Sales Manager, PowerPoint product catalogs ensure that the catalog always looks professionally laid out and the content is always up to date.

Making presentations with an iPad. It’s time.

The Presenter's Blog

It’s easy to create badly-synced duplicates that don’t co-exist at all happily. Some months ago I blogged about presenting with an iPad. At the time I was still tiptoeing into the world of Keynote and tablet-based presenting.

2012 139

Easily sync lyrics with a music video in PowerPoint

PowerPoint Tips

If you prefer to have a “staging screen” that segues into the video, duplicate the first slide, and insert the video on the second slide. This is a guest blog post from Larry First. The bio he sent me: An “experienced” (newly retired) geek from Alabama. The instructions discuss how to sync lyrics with a music video, but you could use it to transcribe the text of a tutorial as well.

2014 182

PowerPoint wishlist – “mini master slides”

Craig Strachan - Keep Talking!

The first is messy and complex, the second requires duplication of work, especially if you wish to change the background image. Master slides in PowerPoint provide a very effective mechanism for all of your slides to have a similar look and feel. Now imaging if you could extend the concept to have several different master slides in your presentation? No, I am not suggesting that you change the look and feel or branding every few slides or so.

The wonderful Selection pane lets you easily hide objects, select them and even rename them

PowerPoint Tips

In this situation, I might have a duplicate title with white text; I could hide the white text and show the black text when I project the presentation and use the animation. A subscriber reminded me about the Selection pane and I realized that I don’t have a tip on it. The Selection pane is so useful, especially for complex and animated slides, that I decided to immediately write a tip on it. The selection pane was introduced in PowerPoint 2007. To find it, click the Home tab.

2012 157

Create your own graphics and icons for PowerPoint: Part I–Using clip art

PowerPoint Tips

Duplicate and move objects. Then I moved the duplicate up and to the right to extend the stairs, matching the spacing so the 2 stairs seemed like 1. Yes, you can create your own graphics and icons for PowerPoint! Not all graphics can, or should, be photos, charts, or diagrams. Sometimes you want to represent a concept and need a more symbolic or iconic look. This 2-part series will explore 2 ways you can get result you need. Sometimes, simple shapes are enough.

2011 133

6 steps to create cool stickout photos in PowerPoint

PowerPoint Tips

Duplicate the image. A subscriber turned me on to Before & After Magazine ‘s YouTube videos, showing great design tips. I thought I would show you how to create one of their effects in PowerPoint. Read to the end, because there’s a contest with a prize for 3 winners! First, watch their video. How to create “stickouts” in PowerPoint. How can you create cool stickout photos in PowerPoint? Here are the steps: 1.

Photos 158

Google Interview

Ian Griffin - Professionally Speaking

He posed a simple problem: Given a lot of files, find all the duplicates. Prompted by a recruiter, I submitted a resume to Google. They let me skip the phone screen and just do the full-day interview with 5 guys. It was easier than I feared. If you can do the first half of CLR you should be fine, except for trick questions. Unfortunately, I think I blew my last interview. This is easy.

2010 100

Matrix Organizational Structure – Is it the right structure for your company?


Employees can be motivated to have a clear career path within functional units and duplication of effort can be reduced. Disadvantages: Divisional Organizations can suffer from duplication of work, since each division will require separate departments. Since Matrix structures are meant to be somewhat temporary and adjustable, there can be problems in managing existing units, which can also become less cost-effective due to duplication of effort.

2019 43

PowerPoint keyboard shortcuts

PowerPoint Tips

Duplicate a slide. Press Ctrl+D to duplicate. I follow several LinkedIn groups related to PowerPoint and presenting (and started one of my own, Great Communicators! Effective Presenting & PowerPoint). Sometimes, you can find gems of useful information. The PowerPoint Stuff group (which was started by Geetesh Bajaj, owner of ) has been running a great discussion on PowerPoint keyboard shortcuts, so I thought I’d put them all together here.

2011 167

Sex Tape: Is Andrew Young Hedging?

Jane Genova: Speechwriter - Ghostwriter

  In response to a contempt of court charge for refusing to hand over all copies of the alleged Edwards-Hunter sex tape, Young handed over a duplicate today, reports Andy Barr in  What game is Andrew Young playing now?    Young is retaining the master copy under lock and key.    He contends that he was offered plenty of money for the tape but declined the opportunities to sell it.

Do you present with printed slides? What if your slides were the size of your paper?

PowerPoint Tips

Start with the Two Content placeholder, duplicate it, and then make adjustments. I’ve often been surprised at how many people create PowerPoint slides to print. Here are a couple of examples: Venture capitalist pitch: Sometimes these are projected, but they are often printed and handed out to the venture capitalists around the table. Retail store sales presentation: These are often printed and handed to the store buyer.

Print 141

Timeline 3D: A Review

Thoughts On Presenting And Design

Another issue that I ran into at work on both the trial and fully registered versions of the software was the duplication of events. When I went into the bulk edit view (spreadsheet-like option for entering events), each event was duplicated. This is where the event duplication issue caused problems for me. If you’re a Mac user like me, you might be aware of those software bundle deals like Mac Heist and MacUpdate Promo.

2010 125

PowerPoint on an Android phone

PowerPoint Tips

When you select an object, such as a shape or image, a menu appears with options such as Cut, Copy, Paste, Duplicate, Delete, and Copy Formatting. Microsoft recently made PowerPoint (and Word and Excel) available as an Android phone app. It’s my understanding that the same app works on Android tablets as well. Your experience with the menus and options will adapt with the size of your screen. You can go to the Google Play Store to download the app.

2015 121

Are you a speaker or an impressionist?

Speak Schmeak

The only person who should ever try to duplicate another's speech cadences is an impressionist. I've had several clients come to me with an "idol" in mind as an example of the kind of speaker they wanted to be. One person flat-out told me he wanted to be like Tony Robbins. Sorry. Not gonna happen. Another had a more subtle approach. He sent me a video of a president whose speaking style he admires, so I could see one of his role models in action.

2011 150

Getting a shiny Web 2.0 look in PowerPoint-Part I: Reflections

PowerPoint Tips

Press Ctrl + D to duplicate the rectangle and drag it to the right of the first one. Maybe Web 2.0 is already an old look, but you still see a lot of it. Of course, Web 2.0 really refers to how a website functions–especially interactivity and sharing. But, along with Web 2.0 has come a type of design and one of its main hallmarks is a clean, shiny look. Why shiny? I have no idea, but you see a lot of reflections and highlights.

Startups and Venture Capitalists Beware

Matt Eventoff

you will identify places in your presentation or pitch where there is duplicative information (happens constantly), you will identify when you are providing TMI (too much information). . There are two communication “killer apps” that I witness plague startups with frightening frequency. These danger zones are lethal to a startup, especially one seeking funding. . . If you are pursuing venture capital funding, read this prior to presenting. You will be glad that you did. .

2009 168

Tips From the Acting Stage, Episode #3

Professionally Speaking...

And if you could figure it out, wouldn't you want to duplicate that engagement the next time you're on the business stage? If you've ever attended live theatre, you know how riveting the experience can be, to the point where you feel you are right in the middle of the action on stage, aligned with the characters, experiencing their emotions. Have you ever wondered how the actors create such an engaging experience?

Stage 103

Social Learning Theory at the Workplace


This can lead to several problems, including duplication of tasks, waste of resources, lack of coordination, and poor performance.