Don't forget to check your room

Speak Schmeak

I've experienced two odd conference room configurations in the last month, and I thought I would share them with you. When I'm booked for a training, I send the organizer a diagram with my preferred room setup. But of course, you can't always get what you want, and I've ended up in some pretty weird training rooms. But many rooms not only have no option for a portable screen, they have no space for one, either.

Room 109

Make a Room Appear Fuller

Executive Speech Coach

Sometime you might be speaking in a room that is too big for the audience. The empty space drains away the energy that you are trying to create in the room. It's always easier to speak to a packed room versus a half empty room. The attendees might be seconding themselves about attending your presentation if it was shoned by others. So how to you make a room look and feel fuller? That has at least two negative effects on your audience.

Room 43
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5 ways to improve your micro-presentations

Speak Schmeak

In fact, I give only 2-3 minutes in my retreats and corporate trainings for my attendees to practice their presentations. If you're going to use a poll, breakout rooms, a handout, a game or another kind of engagement activity, time it. Are you preparing properly?

2020 179

The Key Factor for Your Presentation’s Success

DeFinis Communications

When you’re preparing a presentation, who is the most important person you need to consider? While you may have prepared incessantly before you went to the front of the room, you forgot about the one critical element to your presentation—your audience. Winston speaks to audiences of adoring fans, sustainability conference attendees, and even lumberjacks and loggers. Make sure you are prepared to speak to the hearts and minds of the crowd in front of you!

2011 186

What’s the point? Why give a presentation unless you make sure you’ve got an audience?

Joan Detz Speaker Services

They had prepared their remarks well and deserved a good crowd. Unfortunately, the session began with only 10 attendees in the room. Most of the attendees had work connections […]. Example: Four panelists presented for 30 minutes then opened the session to Q&A. These were good presenters from respected organizations. Latecomers “swelled” the audience to 18. And guess what? Presentation skills Social media Speaker coaching

Five things speakers can learn from event planners

Speak Schmeak

As a speaker, understanding your client's desired result will help you create a presentation that truly meets the needs of your audience and guarantees that you are focusing on the proper objectives when preparing. How big is the room? Give yourself plenty of time to prepare. It would be ridiculous to expect a well-organized event with such a short lead time, unless it's very small, with very few attendees and very few supplies and equipment needed.

Five things speakers can learn from event planners

Speak Schmeak

As a speaker, understanding your client's desired result will help you create a presentation that truly meets the needs of your audience and guarantees that you are focusing on the proper objectives when preparing. How big is the room? Give yourself plenty of time to prepare. It would be ridiculous to expect a well-organized event with such a short lead time, unless it's very small, with very few attendees and very few supplies and equipment needed.

Presenting in Africa

Professionally Speaking...

Also worth noting in both countries was the politeness of attendees. They paid serious attention to the speakers, didn't leave the room and clapped enthusiastically. Unlike one might imagine, attendees sat patiently, without complaint, using the time for additional networking. I found this to be a richer format for attendees as it gave them a number of perspectives on a given topic and encouraged greater dialogue among panelists and between panelists and audience.

2009 142

Audience on the Stage

Duarte Blog

In preparation for her talk she asked me if there would be a way to reproduce an exercise called “Speaker & Audience Mapping&# that she usually leads in the slideology workshops. Expo Attendees. I also assumed that most of the attendees were probably active tweeters. Chat Room. Everybody is familiar with chat rooms because they have been around for what seems like forever. Event Strategy Technology chat room meebo poll sms twitter web 2.0

Stage 40

Making a bad space better

Speak Schmeak

For the speakers, the room was way too loud and full of distractions. Am I wrong, or did the exhibitors pay a lot of money to be there and to do business with attendees? If that's the case, the organizers should rethink entirely their location; for example, finding a space that allows for an expo, main stage and breakout rooms. Preparation Public Speaking Techniques and Strategies The Business of Speaking Speaking EngagementsDownload audio here.

2010 100

The Introvert’s Ultimate Guide to Speaking Up in Meetings

Speaking about Presenting

In this blog post, I lay out the most useful mindsets to take on, the different ways you can add value, how to prepare and how to be heard once you’re in the meeting. The other meeting attendees will notice the contribution you are making. Prepare beforehand. As introverts, we are better at speaking when we’re prepared. Preparation. Speaking up in meetings is a useful thing to do both for your career and for your personal growth.

2018 150

Sales presentation outline

The Presenter's Blog

As part of your preparation, ask yourself what would be the one thing that you want every audience member to be saying as they leave the room. Anticipate that objection and prepare an answer for it in advance. Use phrases such as “I would very much like to be able to welcome you as a customer” in order to demonstrate that you want their business and are prepared to work for it. Prepare a clean hand-over. by Peter Watts.

Sales 154

Quick Guide to Project Kick Off Meetings

SlideModel

In your first steps to preparing your presentation, it’s important to consider where you need to allocate your resources. Also, it’s a good time to ask them to prepare some words about why this project is relevant to the organization.

PRACTICING WHAT I PREACH

Professionally Speaking...

For those of us who teach presentation skills, we constantly emphasize the importance of being well prepared to give a speech or presentation. I had been told by the session organizer that I would be able to get into my room thirty minutes early and that I would have A/V support for the projector and microphones. Arriving at the hotel a bit early, I settled down just outside my room to wait for the meeting going on in there to break up.

How to Arrange the Chairs for Your Presentation

Executive Speech Coach

Position yourself in the room so that all members are as equidistant from you as possible. That would be the case where you stand at the front of a long narrow room. Few people want to sit butt cheek-to-cheek so if they have a choice they will sit in every second chair which makes your room look half empty. As the room fills, you can remove the signs or tape. If you speak in a board room and know the names of the attendees, you might wish to pre-assign seating.

2012 51

Making the audience part of your keynote

The Eloquent Woman

I had a similar experience with a keynote on social media I did for Washington's chapter of the International Association of Business Communicators, where I started the keynote with audience questions and included examples from attendees' companies in my presentation. Tags: storytelling speaker preparation social media audience issues message development speech preparation

Silent Impact - The Speaker's Frustration

Speak and Deliver

The planner failed to tell you the audience would be hostile coming into the room. At the very least, take a few minutes to dissect what worked and what didn't, before drowning your sorrows in your hotel room's mini-bar. An email from an attendee. Preparation Audience Focus Speaking Frustrations Applause Affirmation Hostile Audience Audience Feedback Silent Impact Self-EsteemI know how you feel.

2012 62

Show More Courtesy for the Audience

Executive Speech Coach

Imagine that you’re attending a conference, arrived in the room early, sitting in your chair, waiting for the presentation to begin. The event organizers were discourteous to the attendees in several ways. That included the 15-minute late start for the opening program; the lack of directions to the main stage, and hiding the coffee room - among other transgressions. Hmm, imagine what courtesies the attendees might request from the organizers and speakers.

2016 50

Create a safe space for group interaction

Speak Schmeak

Afterward, she discovered that quite a few people in the room had wanted to speak up, but were not comfortable doing so. Now for some of you who do trainings like this on a regular basis, where your topic might be controversial or uncomfortable to the group, you probably have some practices in place to prepare for and deal with dissent. Display the flipchart in the front of the room so that everybody can see it throughout the meeting.

2015 141

Are you willing to have your beliefs challenged?

Speak Schmeak

Kevin (whose slides I hope to be showing you soon) quickly cleared up one mystery about caffeine testing in tea: Caffeine and antioxidant levels are not tested in tea that's prepared the way people actually drink it. When people prepare tea for drinking (in case you're not a tea drinker), they first boil water, then depending on the kind of tea (white, green, oolong, black or puerh), infuse a tea bag or loose tea leaves in the water -- either immediately or after it's cooled a bit.

2012 135

when the speech hands you lemons.

The Eloquent Woman

I arrived and learned that the room booked for the event was under construction , a fact omitted from all the booking conversations the organizers had had. Unlike the original space, this room also lacked a lectern, microphone, or projection. Everything had to be rigged, from setting up refreshments to registering attendees. Electrical outlets were at a premium, and so was space at the front of the room.

How to Really Craft Audience-Centric Presentations

Duarte Blog

Better yet, these questions help me prepare for objections. Are they mandatory attendees or willing participants? Or an executive team preparing to move across the country for a corporate relocation? If you’re presenting in person, think about how to best set up the room and which materials to provide in advance or after the presentation. If possible, take questions to allow the attendees to address lingering concerns.

2018 65

TWITTER IN PRESENTATIONS.LOVE IT OR LEAVE IT?

Professionally Speaking...

In the Journal of Research in Innovative Teaching (Volume 2, 2009), Dr. Martin Ebner, Head of the Social Learning Department at Graz University of Technology in Austria conducted research at the e-learning conference, Ed-Media 2008, to determine the behaviors of attendees using Twitter during a presentation. Particularly when the Twitter stream is projected for all in the room to see, most attendees want their tweets to be intelligent and germain rather than silly or off-topic.

Does size matter? How audience size changes speeches

Public Speaking Advice and Commentary

  Or you’re prepared for 100 and 250 people show up for an SRO event?  If the audience is smaller than expected, be prepared to throw out your prepared remarks.    So acknowledge the ‘elephant in the room’ and make a virtue of it.    If the audience is larger than expected, be prepared to adjust your technique.    Attendees will deeply appreciate the courtesy and will reward you with their devotion. 

2011 85

My favorite fixes for public speaking: Hide before and after your talk

The Eloquent Woman

The idea here is to avoid frittering away your energy on small talk with the organizers or other attendees or backstage crew, and to save it for when you need it, on stage. Just get yourself mentally prepared for going on stage or in front of the room. As a speaker coach, it's my job to keep a lot of tools in my toolbox to help my clients improve their public speaking. But just like any craftsman, I have a few go-to tools, well-worn from frequent use.

2016 61

Are you willing to have your beliefs challenged?

Speak Schmeak

Kevin (whose slides I hope to be showing you soon) quickly cleared up one mystery about caffeine testing in tea: Caffeine and antioxidant levels are not tested in tea that's prepared the way people actually drink it. When people prepare tea for drinking (in case you're not a tea drinker), they first boil water, then depending on the kind of tea (white, green, oolong, black or puerh), infuse a tea bag or loose tea leaves in the water -- either immediately or after it's cooled a bit.

2012 100

Who's in the audience and why should I care?

Speak Schmeak

And are you just paying lip service to this important aspect of preparation? Have you ever gone to a training or workshop where the speaker makes the assumption that no one knows anything and that everyone in the room is a blank slate? The more you understand the culture of the group, the better prepared you will be. And if you really want to get to know the group, then call up a couple of the attendees even after they've filled out the questionnaire.

2008 100

TEDxUCLA: Maybe next time

Speak Schmeak

And, along with this tight schedule, there was a policy of not letting attendees return to their seats if they came back into the auditorium after the speaker had begun. But I would argue that these were fun activities that the audience wanted to participate in, and therefore, another example of "missing out" if we left the room. PowerPoint should never be the deciding factor in lighting a room. These things need to be anticipated and prepared for in advance.

2011 141

Talk About the Talk: Resa Lewiss, MD, at TEDMED

The Eloquent Woman

I think you''ll find all of her observations useful as you prepare for your next big talk.) How did you prepare? I read all suggested articles and blog pieces on preparing and giving a TED talk. I also prepared by making sure I exercised and slept with as much regularity as possible. This allowed the preparation to digest. What challenges did you face in preparing, and how did you handle them?

2015 79

engage your audience with new media

The Eloquent Woman

By the time we went around the room, I was able to get a sense of the room--and to let questioners know which of their topics would be addressed in my presentation. And, having read up on my attendees in advance, I asked one attendee to elaborate on my example concerning his employer, acknowledging and gaining his firsthand experience all at once.

2008 40

How to Spread Your Talk

Duarte Blog

If you have an important idea to spread, you’ll probably want it to spread beyond only the folks sitting in the room. Since it takes hours to prepare for a big presentation, it makes sense to get as much visibility for it as possible. in NYC about 20 minutes in, there was a nice surge of new attendees. Using social media tools can help give you and your idea further reach.

2010 63

Full Results of the Annoying PowerPoint survey

Dave Paradi's PowerPoint Blog

Audiences are fed up with presenters who fill their slides with too much content and are then compelled to read it all to those seated in the room. Attendees are asking how to determine what should go in and what should be left out of the presentation. The next theme is that presenters need to be better prepared to deliver the presentation. Get some training so that you don’t embarrass yourself at the front of the room.

TEDxUCLA: Maybe next time

Speak Schmeak

And, along with this tight schedule, there was a policy of not letting attendees return to their seats if they came back into the auditorium after the speaker had begun. But I would argue that these were fun activities that the audience wanted to participate in, and therefore, another example of "missing out" if we left the room. PowerPoint should never be the deciding factor in lighting a room. These things need to be anticipated and prepared for in advance.

2011 100

Observational Humor from John Kinde: Fripp is Recycled!

Fripp THE Executive Speech Coach

  True Observational Humor lines are not jokes that you prepare in advance and bring to the event with the intention of using them.   For example, you might take a favorite golf joke and be prepared to tell it about the CEO of a company.    Our goal is to become more skilled at in-the-moment humor and not solely relying on prepared lines.  I was in the Men’s Room during the lunch hour combing my hair. 

2010 50

How does the H1N1 national emergency affect presentations?

Dave Paradi's PowerPoint Blog

It is quite possible that during this latest crises that involves person-to-person transmission of an illness, that in-person presentations will be cancelled due to the risk of having people in close proximity in a room. So is it as simple as firing up the service and running your PowerPoint slides just like you would if everyone was in the room with you? This weekend the H1N1 influenza virus was declared a national emergency in the U.S.

2009 40

PowerPoint Tip: Plan your follow-up

Dave Paradi's PowerPoint Blog

Is your presentation done when you stop speaking and the audience has left the room? You can prepare a special report extending the ideas and mail it to the audience members two weeks after the presentation. In the past, workshop attendees had the opportunity to add their name to the newsletter list and they received the same e-course that those signing up on the web receive. It shouldn’t be.

2009 40

Sales Mastery: Why, why, is really important…

SpeakerSue Says...

In preparation for an upcoming Power Sales Writing workshop, I’ve been reviewing my client’s writing examples. Will the new environment help meeting attendees stay focused? Will the beautiful, comfortable new rooms offer a welcome retreat and a great night’s sleep to help them be more productive the next day? And I have to say if I read about one more gabillion dollar renovation, I’m going to scream.

Sales 40

Keeping it real with Mozilla Tech Speakers: Case study

The Eloquent Woman

Preparation, presentation, and constructive feedback in a safe and friendly environment are at the heart of how we work. It was a first trip to Europe for some of the attendees, a first trip to Berlin for others, our first face-to-face meetup of Tech Speakers to work on public speaking. All attendees were asked to prepare a five-minute presentation on a technology topic they were planning to speak about elsewhere. Denise ran the room with calm and benevolent authority.

2016 63

Coaching a coach for a best man's speech

The Eloquent Woman

Venue and guests were no less intimidating, set at Mount Vernon, estate of George Washington, the first President of the United States, with attendees including political heavyweights working in the Obama White House, the UK Parliament and more. But the room stayed silent. It drew everyone in the room closer to one another and let them feel connected.

2014 67

Observational Humor from John Kinde: Fripp is Recycled!

Fripp THE Executive Speech Coach

  True Observational Humor lines are not jokes that you prepare in advance and bring to the event with the intention of using them.   For example, you might take a favorite golf joke and be prepared to tell it about the CEO of a company.    Our goal is to become more skilled at in-the-moment humor and not solely relying on prepared lines.  I was in the Men’s Room during the lunch hour combing my hair. 

Oxford notebook: Women speakers, speechwriters at #uksgox2014

The Eloquent Woman

I wasn''t surprised by the lack of visible female role models, having prepared a Famous Speech Friday post on novelist Dorothy Sayers , who studied at Oxford and completed degree work, but couldn''t receive the degree for several years until the university finally began awarding women that credential. The picture at right shows the view as you leave the workshop room, crossing one of the quadrangles at Trinity College.

2014 68

PowerPoint Tip - What The Audience Really Needs

Dave Paradi's PowerPoint Blog

I prepared my presentation but as I was on the stage, I could see that I wasn't hitting the mark. And the presentation was so successful because of my preparation, specifically my audience research. When they asked me to speak, I suggested that we do an online survey of the attendees so that I could focus the presentation. Too many specialists and analysts deliver "data dump" presentations that don't take into account the perspective of the executives in the room.

2007 40

Notes from #fwneloquent, my workshop for the Fabian Women's Network

The Eloquent Woman

One participant noted that, in addition to a room packed with women, there were "a lot of blokes" I''m still smiling about my session this week with the Fabian Women''s Network , which invited me to speak in London at Parliament. More than 80 women filled a committee room in the Palace of Westminster on 27 March, and this post will share with them--and with you--some of the resources and inspiration I mentioned during the talk. What if the room is silent during Q&A?"

2014 62