Meetings are Presentations Too

Professionally Speaking...

Is there material you should review in advance so you can make relevant comments and ask necessary questions? Be sensitive to what can reasonably be accomplished in the allotted time and what the attendees can absorb. Re-schedule for another time. :: Give the meeting leader and the rest of the attendees the respect of your attention. Don't check your iPhone, text, email or plan the weekend's activities on your computer. :: When you speak, aim to engage the other attendees.

Quick Guide to Project Kick Off Meetings

SlideModel

At this point of the meeting, you want all attendees to take ownership of the project and establish their working agreements. Separate your attendees into 3 groups: Vision, Team Mission, and Team Mission tests.

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5 ways to improve your micro-presentations

Speak Schmeak

In fact, I give only 2-3 minutes in my retreats and corporate trainings for my attendees to practice their presentations. It's worth it to script out, practice, and read aloud material that is vital to your presentation but might push you over the limit.

2020 142

How to Really Craft Audience-Centric Presentations

Duarte Blog

Are they mandatory attendees or willing participants? In Cheryl Hamilton and Bonnie Creel’s book, “Communicating for Success,” they remind would-be presenters, “no matter how much you already know about your subject, your audience will find your presentation more credible if you can back up your ideas and claims with materials from outside sources.”. If possible, take questions to allow the attendees to address lingering concerns.

2018 82

13 Best Practice Tips for Effective Presentation Handouts

Speaking about Presenting

They allow you to cut down on the amount of material you cover in your presentation and so not commit information overload. My bioethics teacher friend who presents at bioethics and education conferences across the globe provides each of her attendees with a DVD with lesson plans and resources. Your presentation handout is the lasting concrete manifestation of your presentation.

Don't forget to check your room

Speak Schmeak

I request classroom-style seating, the screen to my left (in the corner, so I can be in the center), a small table to my right for props, materials, water, notes, etc., Here's the room I was in last week: The table had a hammerhead shape, so that if it was full, some attendees would be sitting with their backs to some of the others in the room. Since there was no other spot for my props and materials, I took over the right side of the hammerhead.

Room 136

Public Speaking - Creating a Favorable Learning Situation

Great Public Speaking

The attendees look upon the time spent as a learning investment. It's best to use humor that is specific to the discipline and that will probably only be understood and/or appreciated by the attendees who have an intimate knowledge of the topic. Stories to which the attendees can directly relate, and ones that demonstrate practical methodologies of what to do or what to avoid, will assist the attendees in empathizing with the information being taught.

Don't forget to check your room

Speak Schmeak

I request classroom-style seating, the screen to my left (in the corner, so I can be in the center), a small table to my right for props, materials, water, notes, etc., Here's the room I was in last week: The table had a hammerhead shape, so that if it was full, some attendees would be sitting with their backs to some of the others in the room. Since there was no other spot for my props and materials, I took over the right side of the hammerhead.

Room 109

Webinar “How to Plan an Audience-friendly Presentation”: Your Questions Answered

Speaking about Presenting

Using metaphors on familiar material can become laboured. As one attendee suggested, use several cycles of why, what and how. Last week I delivered a webinar “How to plan an Audience-friendly Presentation&# as part of Ellen Finkelstein’s Outstanding Presentations Workshop. The message of my presentation was “To create an audience-friendly presentation, use a planner&# (pictured right).

2010 172

Involving Your Participants: Using Participant Introductions

Great Public Speaking

There are lots of proven techniques, but the introduction seems to work best of all and will, as a general rule, get most if not all of the attendees to participate. Attendees at a technical session generally have a specific need in mind when they sign up for the program. In other words, there is a sharing of goals, concerns, and needs which may become as relevant and valuable to the participants as the materials you present.

Webinar “How to Plan an Audience-friendly Presentation”: Your Questions Answered

Speaking about Presenting

Using metaphors on familiar material can become laboured. As one attendee suggested, use several cycles of why, what and how. Last week I delivered a webinar “How to plan an Audience-friendly Presentation&# as part of Ellen Finkelstein’s Outstanding Presentations Workshop. The message of my presentation was “To create an audience-friendly presentation, use a planner&# (pictured right).

2010 164

Show More Courtesy for the Audience

Executive Speech Coach

The event organizers were discourteous to the attendees in several ways. Hmm, imagine what courtesies the attendees might request from the organizers and speakers. Event Organizer, as a courtesy to your attendees: Post directions and/or maps to the different rooms especially the main stage. Speaker, as a courtesy to your audience: Be in the room with all your materials well before it’s time to speak.

2016 50

Involving Your Participants: Using Participant Introductions

Great Public Speaking

There are lots of proven techniques, but the introduction seems to work best of all and will, as a general rule, get most if not all of the attendees to participate. Attendees at a technical session generally have a specific need in mind when they sign up for the program. In other words, there is a sharing of goals, concerns, and needs which may become as relevant and valuable to the participants as the materials you present.

Public Speaking: Creating a Favorable Learning Situation

Great Public Speaking

The attendees look upon the time spent as a learning investment. It's best to use humor that is specific to the discipline and that will probably only be understood and/or appreciated by the attendees who have an intimate knowledge of the topic. Stories to which the attendees can directly relate, and ones that demonstrate practical methodologies of what to do or what to avoid, will assist the attendees in empathizing with the information being taught.

Who's in the audience and why should I care?

Speak Schmeak

Another problem with not learning about your audience in advance is in presenting material that is too advanced or too simplistic. Get some background on the company, the culture, the level of experience with your topic, the event you're part of, the demographics of the attendees, and basics like how many people will be there (I use a SurveyMonkey questionnaire for this so it can be completed easily online).

2008 100

Presentation Skills - The Length of the Program

Great Public Speaking

Trainers are far more concerned with the accuracy and relevance of the material content than a speaker will ever be and yet, they must be as entertaining and motivating as any other. Evaluations of trainers by attendees are usually sparse as well. Evaluations will most often be extremely critical of facilities and temperature and will reflect learners' representations of what they think the trainer should be, irrespective of the material content.

Will public speaking boost your employability?

The Eloquent Woman

Ask for a list of attendees, and collect business cards and follow up. Set up a web resources page for your audiences: Post or share your slides, recommended reading on your topic, your resume or biography, and any other materials you want attendees to have. Publicize your speeches and presentations: Share the names of the groups, your talk title, number of attendees or any other useful details on your own website, your online social-media profiles and your resume.

12 ways to evaluate speaking gigs for gender bias

The Eloquent Woman

In 2012 and 2013, not only did our speaker rosters comprise more than 50% women and people of color, but the number of conference attendees doubled each year. What''s the ratio of male to female attendees, based on previous years? Just 15 percent of the attendees at the World Economic Forum in Davos, Switzerland, were women this year, and Mariah Summers shares what that felt like for the women.

2014 79

Involving Your Participants: Using Participant Introductions

Great Public Speaking

There are lots of proven techniques, but the introduction seems to work best of all and will, as a general rule, get most if not all of the attendees to participate: Attendees at a technical session generally have a specific need in mind when they sign up for the program. In other words, there is a sharing of goals, concerns, and needs which may become as relevant and valuable to the participants as the materials you present.

Webinar "How to Plan an Audience-friendly Presentation": Your Questions Answered

Speaking about Presenting

Using metaphors on familiar material can become laboured. As one attendee suggested, use several cycles of why, what and how. Last week I delivered a webinar “How to plan an Audience-friendly Presentation&# as part of Ellen Finkelstein’s Outstanding Presentations Workshop. The message of my presentation was “To create an audience-friendly presentation, use a planner&# (pictured right).

2010 127

The Business of Government Speechwriting

Joan Detz Speaker Services

Make a commitment right now to improve your speechwriting skills and put your speechwriting resources in order. Study good speeches … read books on public speaking … identify websites that provide reliable reference material … assemble a solid research library … watch C-Span and ask yourself “What worked in that speech, and what didn’t work?” … find a good mentor … compile client information forms for each speaker you serve.

Does your conference have a "women to watch" list of female speakers?

The Eloquent Woman

Put that list on your website, in your registration materials and press kits, and at the venue. It's great in this case that a blogger's done it, but if you want to demonstrate your commitment to a gender-balanced program--and let women attendees have another reason to register--conference organizers should tackle this task next.

Presentation Skills - The Length of the Program

Great Public Speaking

Trainers are far more concerned with the accuracy and relevance of the material content than a speaker will ever be and yet, they must be as entertaining and motivating as any other. Evaluations of trainers by attendees are usually sparse as well. Evaluations will most often be extremely critical of facilities and temperature and will reflect learners' representations of what they think the trainer should be, irrespective of the material content.

Public Speaking: The Length of the Program

Great Public Speaking

Trainers are far more concerned with the accuracy and relevance of the material content than a speaker will ever be and yet, they must be as entertaining and motivating as any other. Evaluations of trainers by attendees are usually sparse as well. Evaluations will most often be extremely critical of facilities and temperature and will reflect learners' representations of what they think the trainer should be, irrespective of the material content.

Speechwriters As Communications Strategists: Leaders out there talking again

Jane Genova: Speechwriter - Ghostwriter

In keynote speeches to 1,000 attendees and in small meetups in Silicon Valley with innovators, leaders are out there talking.    The paradigm shift, within myself and externally in promotional materials, took about eight months.   Speakers want to be in the ballpark of that kind of tone and provocative material.

2013 40

Public Speaking - Using Participant Introductions

Great Public Speaking

There are lots of proven techniques, but the introduction seems to work best of all and will, as a general rule, get most if not all of the attendees to participate: Attendees at a technical session generally have a specific need in mind when they sign up for the program. In other words, there is a sharing of goals, concerns, and needs which may become as relevant and valuable to the participants as the materials you present.

Public Speaking: The Length of the Program

Great Public Speaking

Trainers are far more concerned with the accuracy and relevance of the material content than a speaker will ever be and yet, they must be as entertaining and motivating as any other. Evaluations of trainers by attendees are usually sparse as well. Evaluations will most often be extremely critical of facilities and temperature and will reflect learners' representations of what they think the trainer should be, irrespective of the material content.

Lessons from a trade show

Speak Schmeak

My favorite exhibitors by far (even if I didn't love the product), were the ones who had stories to tell and engaged with the attendees. The newbies to the industry, the companies who are still small and still trying to get a foothold in the world of specialty foods, can't play the same game as the big guys, who often approach attendees with a hard sell. Download audio here. I just spent the past three days at a specialty foods trade show.

Public Speaking: Involving Your Participants

Great Public Speaking

There are lots of proven techniques, but the introduction seems to work best of all and will, as a general rule, get most if not all of the attendees to participate: Attendees at a technical session generally have a specific need in mind when they sign up for the program. In other words, there is a sharing of goals, concerns, and needs which may become as relevant and valuable to the participants as the materials you present.

Lessons from a trade show

Speak Schmeak

My favorite exhibitors by far (even if I didn't love the product), were the ones who had stories to tell and engaged with the attendees. The newbies to the industry, the companies who are still small and still trying to get a foothold in the world of specialty foods, can't play the same game as the big guys, who often approach attendees with a hard sell. Download audio here. I just spent the past three days at a specialty foods trade show.

Speak To Sell: 3 Ways To Convert Audience Members Into Clients

http://delicious.com/akarrer/prospeaker

Each attendee must be convinced of three things before they get the idea that you can help them. Below are the questions that must be answered before any attendee will approach you. The attendee is there to network and learn something. Once an attendee knows that your services are available, the next question is about application. " Translation: theres no connection between the material and its application.

Networking on a New Level

Speaking Of...

The world fiscal situation limited the number of attendees this year. We can all tend to get comfortable with ourselves and our material. I recently had the privilege and pleasure of attending the Toastmasters International covention, held at the MGM Grand, Mashantucket, CT. Schedule considerations limited me to one day there, rather than a full week. While I did meet members from far away, I was disappointed that I didn't have much time to actually network with them.

The Art of Butts in Chairs | chrisbrogan.com

http://delicious.com/akarrer/prospeaker

Logistically, they require the same things most conferences run on: great speakers, relevant exhibitors and sponsors, and eager attendees. The goal is to get the right speakers to draw the right attendees who might also be of interest to the exhibitors and sponsors. But just as much, it’s great to introduce someone who comes as an attendee to Tim O’Reilly or Charlene Li or any of the speakers we have coming. This goes on anyway in attendees' blogs.

Public Speaking: Using Audience Introductions

Great Public Speaking

There are lots of proven techniques, but the introduction seems to work best of all and will, as a general rule, get most if not all of the attendees to participate. Attendees at a technical session generally have a specific need in mind when they sign up for the program. In other words, there is a sharing of goals, concerns, and needs which may become as relevant and valuable to the participants as the materials you present.

Public Speaking Skills: Schmooze

Great Public Speaking

Whenever possible make it a firm point to have your presentation equipment and materials set up and tested long before anyone is expected to arrive at the meeting. When the attendees do begin to arrive, start introducing yourself as the speaker and shaking hands with them. One of the easiest things to do to get a good reaction from the audience is to schmooze with them before the presentation.

PyCon Conference Mess: Groping for new rules of communications

Jane Genova: Speechwriter - Ghostwriter

As BUSINESS INSIDER reports, at the PyCon Conference, where developers for open source PyCon programming gathered, a sex-laced joke was made in a "private conversation" by two male attendees.    Of course, that kind of material is bound to go viral and it sure did.  The communications tsunami happened with no warning. 

2013 57

What does your audience want and need?

Executive Speech Coach

The attendees at this conference included teachers, health care workers, consultants, writers, trainers and even business managers. While he continued to speak about the WHY I perused the handout materials and it looked like good tips about the HOW were planned. We really wanted the HOW and I was concerned that he might not have enough time to adequately cover the techniques indicated in his program materials. What does your audience want and need?

2014 42

Creating tweetable presentations

The Eloquent Woman

Most conference attendees these days have their laptops and cell phones handy, so you don’t think it rude if your listeners are doing double duty in your session. Just as hashtags help tweeters to find your comments and locate fellow presentation attendees, URL links help everyone to source you, your citations, reference materials, and other people who are noteworthy to your speaking topic.

URL 43

Public Speaking: Schmooze

Great Public Speaking

Whenever possible make it a firm point to have your presentation equipment and materials set up and tested long before anyone is expected to arrive at the meeting. When the attendees do begin to arrive, start introducing yourself as the speaker and shaking hands with them. One of the easiest things to do to get a good reaction from the audience is to schmooze with them before the presentation.

Presentation Handout Tips

Great Public Speaking

You should be excited if somebody requests multiple copies the more people that see your material the better. - Have the attendees use it for those special aha''s they get. You have a speaking event coming up and you are trying to decide. To have a handout or not? I think almost any presentation can benefit from having a handout. A handout will help the audience remember you and enhances your creditability. You handout should: - USE A LARGE FONT.

Fear of Public Speaking: Speak Anyway

Speak and Deliver

He's moving forward by hiring a coach, setting a date, and inviting attendees. Even without an audience, forcing yourself to practice creates more confidence in your material and builds valuable mind-memory to fall back on in the moment. Over the last few weeks, I've been working with a client who is simply scared to death of speaking in front of other people.

2012 77

Public Speaking : SCHMOOZE

Great Public Speaking

Whenever possible make it a firm point to have your presentation equipment and materials set up and tested long before anyone is expected to arrive at the meeting. When the attendees do begin to arrive, start introducing yourself as the speaker and shaking hands with them. One of the easiest things to do to get a good reaction from the audience is to schmooze with them before the presentation.

2008 40

iImpressed @ iPresent

The Shy Speaker's Guide to Succes on Stage

Home About Gary Testimonials FREE MATERIALS! Rated PSBs Top 10 Most Influential Bloggers on Public Speaking 2007 The Public Speaking Blogospheres Top 100 Definitive Blogs on Public Speaking Sign Up for Free Materials! Click here to access free materials and updates on upcoming programmes! 10 Tips to Improve Your Speech What Does it Mean to "Be Strong" The Importance of Communication - An Interview with NUS Students FREE MATERIALS!

2007 40