PowerPoint Tips

Communication skills for online success

PowerPoint Tips

This is a guest post by Steve Kosch, a former ABC and CNN anchor (that’s him on the left), and a globally recognized expert communication skills trainer. For 10 more awesome tips to help you “Nail It” in your next presentation, go to mediatrainingnetwork.com.

2020 210

PowerPoint has photos again! And a lot more…

PowerPoint Tips

If you have Office 365 — now called Microsoft 365, confusingly — you might have noticed that after several years without photos, they’ve come back! Actually, they aren’t the same photos, but better quality ones.

2020 151

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Collaborate with others in real time using PowerPoint on the Web

PowerPoint Tips

Did you know that you can collaborate with others on a PowerPoint file in real-time using PowerPoint on the Web? That’s the same thing as PowerPoint Online.) You can do the same in Microsoft Word and Excel, but I’ll focus on PowerPoint, of course. Moreover, because you do this with PowerPoint on the Web, your collaborators don’t even need to own PowerPoint. Because you invite others to participate, only people with the link can access the presentation.

2020 153

Equipment for Speakers

PowerPoint Tips

I’m writing this during the Coronavirus pandemic and I just heard that webcams are on backorder. That’s because so many more people are presenting and attending meetings from home. So I thought I’d list my recommendations for equipment for speakers, including webcam, lighting, screening, mics, and much more. The links are on Amazon. Note: They are affiliate links.). You can see all of the items in one place here. Lighting. Ubeesize 10″ Selfie Ring Light.

2020 131

Two PowerPoint accessibility features plus one “off label” use

PowerPoint Tips

People with visual disabilities may use a screen reader to read the screen to them. PowerPoint has features that work with screen readers and you can help to ensure that this experience is useful for people with visual disabilities. Accessibility is the concept of making any software more usable by people with disabilities. Many companies and governmental organizations require that you make documents, including PowerPoint presentations, accessible.

2019 176

It’s about the audience

PowerPoint Tips

You’re always presenting for your audience. Your presentation shouldn’t be about you. What type of presentation will give your audience the most value? Ask yourself… What do they need and want? Your content needs to be relevant to the needs and wants of your audience. Sometimes that’s hard to know but if you can survey them in advance or do some research, you’ll be more on track.

2019 151

How to create a logo in PowerPoint

PowerPoint Tips

Would you like to create your own logo, product image, or course symbol in PowerPoint in a few minutes — following some easy steps? If so, you’re in luck, just read on. I’m going to show you how to create this logo — and you can customize it in any way you want. A logo or product image like this will: Add interest to a sales page or training announcement. Strengthen your branding. Create a compelling message. So let’s get started! Find an image. Find an image that you want to use.

2020 133

Layer images and shapes for stunning slides

PowerPoint Tips

A simple way to create stunning slides is to layer an image, a shape, and text placeholders. Here are 2 examples: Here are the steps to create these slides: 1. Enter your text. Use the Title and Content layout. You can right-click any blank area and choose Layout>Title and Content. You’ll see the empty layout. Then enter the text. This technique works best when you don’t have a whole slide full of text — which you shouldn’t have, anyway. Insert a picture.

Images 163

How to speak like a leader

PowerPoint Tips

Do you think of yourself as a leader? Do you want to sound like a leader when you speak? What does that even mean? A leader tries to guide and motivate others to take action and implement change. Of course, there are many ways of doing that, but it’s important to note that leadership doesn’t involve forcing people to act in a certain way. For that reason, as a leader you need to: Inspire and motivate people. Guide them to work together.

2019 169

Transcribe or translate your live talk in PowerPoint with a Star Trek twist

PowerPoint Tips

If you have Office 365 (the subscription version that is always updated), there’s a new feature coming out that is truly extraordinary! If you’re in the Office Insider program , you may have it already. Otherwise, you’ll get it when it’s rolled out to everyone with Office 365. As you talk, PowerPoint will display what you are saying on your slides — or translate it into any of more than 60 languages. Right now, it understands 6 spoken languages: Chinese (PRC).

Think BIG to create high-impact presentations

PowerPoint Tips

You want your presentations to have an impact on your audience — change them, move them to action, inspire them. One way to do this is to think BIG, both in terms of your concepts and your visuals. Big ideas help to inspire people. Plus, the brain learns more easily when new knowledge is connected to existing knowledge. How to think big in terms of ideas. In terms of ideas, connect: The local to the universal. The present to the past and the future. Facts and data to general principles.

2019 123

4 layouts that always look good-video training

PowerPoint Tips

In my bestselling e-book, Slide Design for Non-Designers, I cover 4 layouts that always look good. These are for slides that have a title and an image. The layouts make it easy to quickly create a professional-looking slide. However, in this case, seeing me create the layouts might be more helpful than reading about them, so I thought you would find this 8-minute video helpful. Read more about the e-book, Slide Design for Non-Designers , here. Did you find this post useful?

2018 153

3 ways to use images

PowerPoint Tips

As I see it, there are 3 ways to use images on a slide: As a background, behind text: The purpose is to make a slide that is essentially all text look better. As a supplement to text: The purpose is to help people understand and remember the text. As the main focus of the slide, with smaller text that supplements the image: The purpose is to have a strong impact. How do you decide how to size, place, and format an image on a slide? It depends on your goal, your purpose.

Images 116

10 tips for modern design in 2017

PowerPoint Tips

Recently, I worked with a client who was presenting to millennials. He wanted the design to look modern. His designer told him that he should use thin fonts, meaning that the font stroke is thin. He asked me to consult with him on the overall impression of the slides. I thought I’d share with you 10 guidelines for making your presentation look modern that came out of this process.

2017 187

3 shortcuts for quickly formatting multiple objects

PowerPoint Tips

I had a client who gave day-long training courses and his presentations were 200-300 slides long. He spent hours changing individual slides–mostly time he could have saved with these 3 shortcuts. You, too, can save a lot of time using these shortcuts to avoid endless fiddling. Format the slide master. The slide master lets you format the basic settings of your slides all in one place, so you don’t have to fuss with individual slides as much.

2019 111

3 techniques to copy formatting in PowerPoint

PowerPoint Tips

You can spend a lot of time formatting a shape or some text in PowerPoint and you certainly don’t want to have to repeat that process if it isn’t necessary. The good news is that PowerPoint has several techniques to copy formatting and animation. If you aren’t using them, you’ll soon wonder how you got along without them. 1) Format Painter and Pick Up/Apply Style. This is actually 2 techniques but I’m putting them together because they’re similar.

Create beautiful numbered lists in PowerPoint

PowerPoint Tips

SmartArt and the new Designer feature in Office 365 are great for simple lists, but numbered lists are another story. Designer has a few options, but you can easily create a couple of templates for beautiful numbered lists and use them over and over. Here’s one example and I’ll show you 2 more variations at the end. Start with a list. Start with a simple list, like this one. You can have as many items as you want, but too many will make the slide cluttered.

Use triggers to create interactive presentations

PowerPoint Tips

Audiences today want an interactive experience. As a presenter, you can: Ask them questions. Answer their questions. Organize small group exercises. But you can do more. You can also integrate your audience into the presentation itself. For example, you can create a menu slide that links to other parts of the presentation (or other presentations) and let your audience decide the order of the presentation. I explain one way to create a menu slide here.

2018 131

How to animate 3D objects in PowerPoint

PowerPoint Tips

If you have Office 365 (the subscription version) and the Creative edition of Windows 10, you can insert 3D objects into PowerPoint. I explained this feature in an earlier blog post, “ How to Insert 3D in PowerPoint.” ” Now, you can apply 5 special 3D animations to 3D models on your slides: Arrive: Fades in the object and turns it slightly. Turntable: Turns the object around. Swing: Rotates the object slightly back and forth.

2018 139

4 ways to change a picture in PowerPoint without losing formatting

PowerPoint Tips

The Change Picture feature in PowerPoint is very powerful because it lets you substitute another picture but keep the most of formatting. You might want to change the picture because: You made a mistake and inserted the wrong picture. You’ve changed your mind and decided that another picture would work better. You duplicated a great slide and now just want to change the text and substitute another image.

2018 123

Create presentation handouts using Notes pages

PowerPoint Tips

I recommend using the Tell ‘n’ Show SM method for your slides. That means putting a slide title on each slide that tells the point and adding an image, diagram, chart, etc. to show the point. You DON’T put everything you say on the slide. I’m not the slide police and I vary from this method sometimes, especially when doing technical training, but using the Tell ‘n’ Show SM method will help your audience understand and remember more of what you say.

Circle an object

PowerPoint Tips

A great way to emphasize and draw attention to an object on a slide is to circle it. Of course, the easy way is to insert a circle, and use the Appear or Fade entrance animation. Be sure to format the circle with no fill. I like to use a red outline and give it a weight of at least 2 pt. To format the circle, follow these steps: Right-click and choose Format Shape. In the Fill section, choose No Fill from the drop-down list. In the Line section, choose a red color and change the Weight.

2019 103

What about PowerPoint 2016 (Windows)?

PowerPoint Tips

It’s time for me to talk about PowerPoint 2016, since it’s been out for a few weeks now. Here’s a screenshot of it. So, what’s new? Actually, nothing major, in my opinion. but here’s a rundown. You might find something that’s just what you need. It looks a little different. With each release, the look is a little different. The tab titles are no longer all upper case and have returned to the 2010 (and previous) initial caps.

2016 189

Discover PowerPoint Mix for interactive online lessons

PowerPoint Tips

PowerPoint Mix is a new PowerPoint add-on by Microsoft, now in beta (not finalized). What is PowerPoint Mix? PowerPoint Mix is a PowerPoint-based tool for creating interactive online lessons. The basic process is simple: You create slides and can record audio and video. You can add quizzes. You upload the final result to the Mix website and share it with anyone you want, such as your students. You get statistics about who watched the Mix as well as quiz scores. How to get started.

2015 206

Create a quiz in PowerPoint

PowerPoint Tips

Did you know that you can create a quiz in PowerPoint? You can create a simple quiz in PowerPoint using just hyperlinks. It’s simple because it doesn’t require any programming and you can’t grade it. Students take the quiz in Slide Show view. When they choose the wrong answer, they go back to the question to try again. When they choose the right answer, they go to the next question. Create the slides.

2015 199

Slow image animation for a cinematic look

PowerPoint Tips

A common type of animation in videos is a very slow zoom in or out — or a pan — of an image. In this post, I’ll show you how to do this in PowerPoint. First, watch the video. Insert your image. Insert an image that covers your entire slide. If you’ll have text on the slide, right-click and choose Send to Back. Add the text and, of course, make sure that it’s legible over the image. Add the animation.

Images 120

Create a soft look with semi-transparent images in PowerPoint

PowerPoint Tips

You can’t make an image itself transparent in PowerPoint, but there’s a workaround. Why would you want to make an image transparent? For a soft look. To overlap images. To let text show through. You might have other reasons — if so leave a comment! It’s a matter of choice.

Images 139

Using BIG circles on slides to make a bold, modern statement

PowerPoint Tips

One way to create a modern look is to use BIG shapes. Recent design trends often use large shapes with lots of white space. You can see this on some websites. In this post, I show you 2 ways to use circles to create a bold, modern statement. Use a circle for a numbered list. Here is one treatment for a list of time wasters when creating PowerPoint slides. Each slide contains one item of the list, leaving room for a big circle, which is only partially on the slide.

2017 134

Easily create a menu slide with the Zoom feature

PowerPoint Tips

There’s an important reason that you should consider creating a menu slide, which is a slide that links to other parts of your presentation (and maybe outside resources as well). You could also call it an agenda slide. (In In fact, you could create a Questions slide at the end to link back to topics you’ve already covered so that you can redisplay slides in answer to a question.).

2017 129

Review of “Start strong – 3 gripping ways to open your talk” by Craig Hadden

PowerPoint Tips

This is a review of a blog post by Craig Hadden , who blogs about presenting at Remote Possibilities. Craig is an instructional designer living in Sydney, Australia. Currently, the main tool he uses at work is Articulate Storyline. He loves “the way presenting is both a science and an art.” ” Craig has a Graduate Diploma in Computer-Based Learning. * * * * *.

2016 152

Office Clip Art gallery is going away

PowerPoint Tips

According to the Microsoft Office blog , the Office Clip Art gallery is going away. I’m very upset by this, because I use its photos daily. While much commentary (include a funny riff by Conan on TV) focus on the line art, the text of the blog post makes it clear that photos will also disappear. When? I don’t know. The blog post makes it sounds as if it’s already gone, but I’m still seeing all of the clip art — both photos and line art. How about you?

2015 194

How to start a presentation

PowerPoint Tips

The first minute after you start speaking is crucial. Your audience wants you to succeed, but they also judge you pretty quickly. So don’t be boring in that first minute! Don’t… …say “My name is x and my topic is y. Let’s get started.” ” …just read the name of your presentation and go to the next slide.

2016 151

Do you tell, teach, or train?

PowerPoint Tips

What’s the difference between telling, teaching, and training? And which should you be doing? They really ARE different — although related — and which one you should do depends on your goals, your audience, and your situation. Often, we think it’s obvious: If I’m doing a sales presentation or project update, I should be telling. If I’m a teacher, I should be teaching. If I’m a trainer, I should be training.

2018 116

How to insert 3D into PowerPoint

PowerPoint Tips

3D is here! Yes, you can now insert certain types of 3D models into PowerPoint, rotate them and even animate them. At the end, I’ll show you a video of an animated 3D model in PowerPoint. To be clear, to get this new feature, you have to have Office 365, which is the subscription version. Office 365 is continually updated and Microsoft adds new features almost monthly. If you paid a one-time fee for Office, you have a static product, and you won’t get the new features.

2017 133

Integrating Live Power BI Dashboards into PowerPoint

PowerPoint Tips

Introduction. At SlideModel.com we create professional PowerPoint Templates to help our subscribers save time creating professional presentation decks. An important segment of our customers is interested in presenting business data and require professional visualizations for this task. Dashboard templates include several charts, cards and visual representations of data in a way that is easy present.

2016 159

Free PowerPoint alternatives – Canva

PowerPoint Tips

This is a guest blog post by Kavita Paliwal. Kavita is Outreach Specialist of Content writer at Canva. When not glued to her laptop, she can be found making travel plans that rarely happen Connect with Kavita on Twitter and Linkedin. Creating presentations has become the key part of many job positions, whether you are a speaker, an executive or manager. And for many people out there, it is a great challenge to get the message conveyed in a visually appealing manner, although it shouldn’t be.

Free 114

Slide design rules–what are yours?

PowerPoint Tips

Slide design can be very subjective but there are some rules that are objective. These rules ensure that your slide is easy to understand and remember. When you use these rules, you can create clear slides that no one will struggle to comprehend. You’ll find that these rules are general enough to allow for lots of creativity and flexibility in your design. I’ve broken up the rules into a few categories. Background.

Design 210

Comparing webinar services-Google Hangouts on Air, GoToWebinar, and Zoom-and why I chose Zoom

PowerPoint Tips

More and more, presenters are presenting online, using webinar services. So I thought I’d share my experience and maybe comparing webinar services will help you make a choice. I’ve switched to Zoom! I’ve used GoToWebinar for many years but a friend (thanks, Sheila Finkelstein!) introduced me to Zoom. I tested it for several months and a few months ago I took the plunge — I cancelled my GoToWebinar/Meeting account. I was looking for ways to engage more with my audience.

2016 158

Create a screenshot and screen recording in PowerPoint

PowerPoint Tips

If you create training presentations, especially technical ones, you often need to include screenshots (static images of the screen) and screen recordings (videos showing activity on the screen). In PowerPoint 2010 and later, you can take screenshots from within PowerPoint. PowerPoint 2016 introduced the ability to take screen recordings and that feature has been added to PowerPoint 2013 as well. If you have all of your updates, you should see it.

Make your webinars super interactive

PowerPoint Tips

This is a guest post from Brenda Bence , who is a corporate branding and personal branding expert. She wrote this as a tip for Speaker Net News subscribers and gave me permission to reprint it. You can read more about her at www.BrendaBence.com. Brenda does live keynotes but then often follows up with “virtual keynotes” for members of an organization who are located elsewhere.

2014 186

Handouts for data-heavy presentations

PowerPoint Tips

Not all presentations can be full of photos. Sometimes, you need to present data — lots of it. While I do think that presenters sometimes dump more than necessary on their audience, consider this scenario. The setting. You’re a market research associate. A product marketing manager asks you to research demographics for people in the United States who read email on their phone, tablet, PC and anything else.

5 principles for easier and faster slide creation

PowerPoint Tips

I recently made over some webinar slides for a client and I can honestly say that the slides were the most messed up of any I’d ever seen. It wasn’t the content; it was the way the slides were created. Now, my client was a PowerPoint newbie, so it wasn’t really her fault. In fact, she bought a template for a sales webinar and part of the problem was due to that template.

2017 128

The why of presentations–getting results

PowerPoint Tips

To get the best results from a presentation, you need to think about the “why.” ” Why are you doing the presentation? If someone else assigned it to you, why? What is the goal of the presentation? There are lots of possible goals. Often, I see other presentation skills trainers make blanket statements that I know don’t apply in every situation. For example, they might say that you should always stand up or not use PowerPoint.

2015 166